Section 5310/5311 Guide for New Fleet Managers

Section 5310 is the program most Arizona nonprofits use to get vehicles and fleet support for seniors (age 65 and older) and people with disabilities of any age. Section 5311 is a different, rural program for general-public transit that ADOT runs in non-urbanized areas (under 50,000 population). Neither the MAG nor PAG program pages reviewed for this guide are a 5311 application portal; 5311 is administered by ADOT.

How the money flows

The Federal Transit Administration (FTA) apportions 5310 funds by formula under 49 U.S.C. 5310.

In the Phoenix area, the City of Phoenix is the designated recipient for the Phoenix-Mesa-Scottsdale (PMS) and Phoenix West-Goodyear-Avondale (PGA) urban areas. MAG runs the competitive application and ranking; the City signs your Grant Pass Through Agreement, buys vehicles and reimburses you.

In the Tucson urbanized area, ADOT administers the 5310 funds through its E-Grants system, but the final decision on project selection and funding is made by the City of Tucson and PAG. PAG is the local planning body: it writes the coordinated public transit–human services transportation plan your project must appear in, ranks local projects, and hosts coordination meetings. In the rest of small-urban and rural Arizona, ADOT awards the funds through E-Grants and retains the final funding decision.

Agencies that provide 51 percent or more of their service in the Phoenix-Mesa-Scottsdale or Phoenix West-Goodyear-Avondale urban areas apply through MAG / City of Phoenix. Applicants that provide 51 percent of their service in the rural parts of the MAG region may still apply to ADOT (ADOT FY2025 Guidebook, Population Area Designations). If the boundary is unclear, ask an ADOT 5310 program manager. Regional mobility management projects (the COG/MPO positions) are applied for in even years (ADOT 5310 page).

Money available. MAG estimated about $5.49 million for the PMS area and $446 thousand for the PGA area in 2026 (MAG 2026 workshop). ADOT’s FY2025 5310 totals were $1,435,794 for Tucson, $2,117,940 for small urban and $1,423,928 for rural areas, plus $1,350,000 in rural STBG, with level funding expected for FY2026 and FY2027 (ADOT FY2026 regional mobility management NOFA).

5310 vs 5311

Sources: ADOT FY2025 5310 Guidebook; ADOT 5311 program page and FY2026 Rural Public Transit NOFA; FTA Circulars C 9070.1H and C 9040.1H.

Current FTA circulars, all applicable November 1, 2024: C 9070.1H (Section 5310), C 9040.1H (Section 5311 and rural 5339), and C 5010.1F (award management, including useful life and disposition). Several older local documents still cite 1G or 5010.1E.

To qualify you need to be an eligible subrecipient (for traditional 5310 capital, typically a private nonprofit, or a government that meets the coordination or “no nonprofit available” test), have your project listed in the regional coordinated plan, and take part in regional coordination.

Who is eligible

• Private nonprofits are the primary applicants for traditional 5310 capital and must show 501(c) status or an IRS determination letter.
• State, local and tribal governments may receive traditional 5310 capital funds if they are approved to coordinate services or certify that no nonprofit is readily available and willing to provide the service. Indian tribes are treated as local governments in ADOT’s 5310 program. Public agencies may also be eligible for “other” 5310 projects.
• COGs and MPOs may apply for regional coordination work such as mobility management (and, in even years, for ADOT’s Regional Mobility Management awards).
• Shared-ride private taxi operators can be subrecipients; exclusive-ride taxi companies can only be contractors.
• Applicants must register in SAM.gov (ADOT requires it before you apply and for the life of the award; the City of Phoenix requires current SAM.gov status to receive and keep funds).

Sources: ADOT FY2025 Guidebook; FTA C 9070.1H; MAG 2026 workshop; ADOT FY2026 RMM NOFA.

Participation rules that can knock you out

• MAG region, new for 2026: coordination is a federal requirement for all subrecipients. MAG’s public 2026 materials say you must participate in human-services transportation coordination and that attending MAG Transportation Ambassador Program (TAP) meetings is one way to meet that requirement.
  Confirm any numeric attendance threshold with MAG or your program manager before you treat it as a pass/fail rule.
  Submit the data MAG requests. Applicants who do not meet MAG’s coordination threshold may not advance to evaluation.
• MAG region: every applicant must attend the interview; new applicants must meet one-on-one with MAG staff; an agency that returned an awarded vehicle must wait two years before applying for vehicles again; applicants with excessive unspent past funding may not advance (decided by the City of Phoenix).
• Pima County:
  Confirm with PAG or in the adopted FY2027–FY2030 plan whether attending PAG’s quarterly coordination meetings is a program requirement.

MAG / City of Phoenix cycle (2026 dates; dates move each year)

After that the recommendations go to the MAG Management Committee and Regional Council, then the Phoenix City Council. Projects must be in the MAG TIP and the state STIP before FTA funds flow, and you sign a Grant Pass Through Agreement with the City.

Confirm the current appeal window with MAG or the City of Phoenix. The 2020 City plan said 10 calendar days after selection notification.

The 2026 cycle is over; expect the next one to open around January 2027, but confirm with MAG.

ADOT cycle (Pima County and the rest of Arizona)

The cycle is two years and opens in odd years. For FFY2025, the workshop was Jan 22, 2025 and applications were due in early March 2025 at 3 p.m. (the guidebook says March 6; ADOT’s page and NOFA listing say March 7).

Each year of an operating or mobility management project must be applied for as a separate project (year 1 and year 2 in the same cycle, with funding awarded one year at a time).

Threshold checks: on time, complete with attachments, eligible applicant, FTA-eligible project, and listed in the regional coordinated plan.

Scored in three categories (Project Management, Coordination, Project-Specific Criteria), then combined with regional prioritization. ADOT makes the final decision except in the Tucson UZA, where the City of Tucson and PAG make the final selection.

Confirm ADOT’s current 5310 scoring percentages with your ADOT program manager.

The next full ADOT 5310 cycle should be 2027. Regional Mobility Management is offered in even years (the FY2026 RMM window was January 16–March 10, 2026). Watch the ADOT 5310 page.

PAG’s Section 5310 funding priorities (FY 2027–FY 2030 plan, adopted January 29, 2026)

PAG ranks local projects against the funding priorities in the adopted plan (see “Funding Priorities for FTA Section 5310 Projects,” beginning at p. 143). PAG runs the local application review and project ranking. ADOT administers the Tucson UZA funds through E-Grants and procures vehicles; the City of Tucson and PAG make the final selection.

A direct read of the official plan confirms this first priority:

1. Maintain existing vehicle fleets in a state of good repair, including preventive and general maintenance, lift maintenance, and replacement of vehicles that have exceeded minimum useful life.

Confirm the exact wording and order of priorities 2 through 5 in the adopted plan or with PAG before you rely on them.

PAG’s medium-term goals also call for better fleet-prioritization data: vehicle replacement cycles, maintenance costs, downtime and the expected dates when useful-life milestones are reached. Keep those records current, since they are the data PAG says it wants.

MAG scoring (100 points; applicants must score 70 percent or higher)

In the MAG region, each project needs its own complete package, emailed to MAG; with ADOT, everything is entered and uploaded in E-Grants. Incomplete or late packages are rejected.

MAG / City of Phoenix package (per project)

• Original Excel application plus all applicable supplemental forms.
• Cover letter: one page, on agency letterhead, signed by the Executive Director/CEO or another person legally authorized to sign contracts. It must state the requested federal amount, the local match amount and the total, and commit to providing the match. A PDF is fine.
• Service area map.
• Certifications and Assurances signature pages.
• Certification on Lobbying, required for awards of $100,000 or more.
• Email to Wendy Miller (WMiller@azmag.gov), copying Aeysha Alam (AAlam@azmag.gov), with the subject line “Agency name_2026_PMS or PGA_Type of Request (MM, PM, Vehicles, Equipment)” (MAG 2026 workshop).
• Budget: line items not listed in your budget are not reimbursable later, so list everything you expect to bill.
• A vehicle/fleet inventory is required only if you request a vehicle.

Sources: MAG 2026 workshop; City of Phoenix application materials.

ADOT package

• Register in E-Grants (egrants.azdot.gov), complete every form, execute the grant agreement forms and upload supporting documents by the NOFA deadline.
• Attach eligibility documentation: nonprofit proof, and for governments the certification or coordination documentation the guidebook requires.
• Answer YES on the project selection page if you have a fleet or want a vehicle, so the vehicle inventory form appears (ADOT FAQ).
• Contact your ADOT program manager before any procurement.

What the scorers reward (our reading of the MAG rubric)

• Numbers per client or per ride: cost efficiency per client served, rides as one-way trips, and the gap in service you fill (seniors and people with disabilities served).
• A clear statement of why public transit is insufficient, inappropriate or unavailable for your riders.
• How your service relates to other services, fills a gap and stays sustainable.
• Written performance measures and staffing for the work.
• Your federal grant-management policies and a record of spending past awards on time.
• Coordination points: meeting attendance, partnerships, training collaboration, and addressing gaps named in the MAG coordination plan.
• A match you can prove you have and can sustain.

New applicants: the MAG subregional mobility managers (listed in the Contacts section) run workshops and have walked through the application in past years, including Billy Parker’s 2025 application discussion (MAG workshops).

At least 55 percent of program funds must go to traditional capital; the MAG region typically programs 60 percent. The rest can fund “other” projects (typically 35 percent in the MAG region), and up to 10 percent covers administration (MAG 2026 workshop). ADOT also programs at least 55 percent to traditional capital, allocates 10 percent to ADOT for administration, and allows no more than 35 percent of the remaining program funds to be used for operating to support enhanced transportation projects (ADOT FY2025 Guidebook).

Eligible

Not eligible (listed in ADOT and City of Phoenix documents)

• Routine home meal delivery (limited exceptions: you may help with meal delivery for homebound people if it does not conflict with or reduce passenger service).
• Regular emergency medical or ambulance transport.
• Regularly scheduled school bus or charter service.
• Staff support vehicles.
• Advertising on funded vehicles.
• Transit passes or vouchers for existing fixed-route or ADA paratransit service.
• Operating assistance for required ADA complementary paratransit.
• Rent, utilities, volunteer recognition and food (City of Phoenix plan).
• Indirect costs without an approved cost allocation plan, unless you use the de minimis rate (up to 15 percent under current 2 CFR 200.414(f) and in ADOT’s FY2025 guidebook and MAG’s 2026 materials; the 2020 City of Phoenix plan still says 10 percent). ADOT’s FY2025 guidebook still limits the de minimis election to agencies that receive less than $35 million and do not have an approved rate. The current text of 2 CFR 200.414(f) does not restate that cap.
  Confirm with your funder which rule applies to your award.
• Costs incurred before October 1 of the award year (ADOT) and anything not in your approved budget.

Local match

Vehicle and equipment match must be cash. With ADOT, pay by check or cashier’s check when you receive the vehicle invoice, plus a 2 percent administrative fee on ADOT-bought vehicles.

Confirm the exact payment deadline with ADOT. In the MAG region, confirm with the City of Phoenix or in the current MAG handbook whether match must be paid in full before the City creates purchase orders.

Operating and mobility management match may be in-kind (donations, volunteer time) if valued at fair market value and documented.

Non-DOT federal funds can be match, for example Older Americans Act Title III, CSBG and TANF, and revenue from service contracts may be used. USDOT funds (including 5311) and fare revenue cannot.

Sources: ADOT FY2025 Guidebook; City of Phoenix Program Management Plan; MAG 2026 workshop; 2 CFR 200.414(f).

You must keep a grant-funded vehicle in 5310 service until it reaches its minimum useful life, and the funder holds a lien on it the whole time. Useful life is measured in years of service or miles, and reaching either one counts (whichever comes first). Time the vehicle spends out of service does not count toward the years. Reaching useful life does not, by itself, end the federal interest in the vehicle, and routine maintenance alone is never grounds to retire one early.

Minimum useful life (ADOT)

The following rows were clearly recovered from the ADOT FY2025 Guidebook. Reaching these numbers does not force retirement. A vehicle in good working order may stay in service. Retiring early for serious, ongoing mechanical failure needs ADOT permission and repair-cost documentation.

Confirm useful-life values for other vehicle types, including SUVs, crew-cab trucks, and larger buses, in the current ADOT guidebook before you rely on them.

City of Phoenix (MAG region)

The City’s February 2025 disposal policy (and the MAG 2026 workshop’s confirmation of the City lien rule) gives minivans and passenger vans a minimum of 4 years or 100,000 miles, and raised-roof vans and cutaways with lifts or ramps 5 years or 150,000 miles, met by years or miles. Use the minima of the agency that awarded the vehicle; ADOT’s table and the City’s table are not the same.

Lien

ADOT holds a first lien for the federal share through the useful life and releases it when ADOT decides the vehicle has reached the end of its life and is being sold or transferred. The City of Phoenix holds a first lien until the asset’s remaining value drops below $10,000 (MAG 2026 workshop; the 2020 City plan said $5,000 and is outdated on this point). Aftermarket components stay with the vehicle and are covered by the lien. A remaining federal interest can still have to be settled at disposal if fair market value is over $10,000.

Buying and accepting a vehicle

ADOT buys most vehicles off the State contract, and the City of Phoenix leads or approves every vehicle purchase there. Buy America rules apply.

On delivery you inspect the vehicle, verify the VIN and sign the Vehicle Delivery and Acceptance Inspection Form.

Common ADOT types: cutaway with lift (9 or 12/14 passenger), maxi-van with lift, minivan with ramp, and SUVs. A non-accessible vehicle needs a Certificate of Equivalent Service showing equal accessible service.

Use

Use the vehicle for its funded purpose in a safe, clean, fully working condition, including A/C, lifts, ramps and securement systems.

ADOT can reassign an underutilized vehicle.

The FY2025 guidebook describes risk-based site visits, inspections and audits, but not a fixed multi-year cadence. Confirm the current practice with your program manager.

Leasing a funded vehicle to another agency needs ADOT approval before you sign; you keep ownership and control.

Maintenance and inspection

Follow the manufacturer’s schedule and your own written maintenance plan; keep annual maintenance logs.

Keep ADA lifts and tie-downs working and cycle lifts regularly.

Annual inspection is required. ADOT Equipment Services can do it for 5310 vehicles, or your mechanic can complete the Inspection Form. Repairs for a failed inspection must be documented within 30 days. (5311 subrecipients must do their own annual inspections and are not eligible for ADOT Equipment Services at this time.)

Confirm MAG and City of Phoenix rules for preventive-maintenance quotes, written maintenance plans, failed inspections, and out-of-service reporting in the MAG 2026 Handbook, current City instructions, or with Section5310@phoenix.gov.

Keep daily pre-trip and post-trip inspections in each vehicle’s permanent file.

Insurance

Carry collision and comprehensive coverage while a lien exists.

ADOT: list ADOT as loss payee and additional insured. Liability limits in the FY2025 guidebook are based on seating capacity: combined single limits of $1,000,000 (four or fewer passengers), $2,000,000 (five to 15), and $5,000,000 (16 or more). Collision and comprehensive coverage must be for the full fair market replacement value.

Confirm deductible limits, the certificate-holder address, and the insurance mailbox in the current ADOT guidebook or your grant-agreement Exhibit G, and use the insurance checklist in the guidebook.

City of Phoenix: list the City as certificate holder, loss payee and additional insured; certificates are due before delivery and every year.

Incident reporting

Report accidents, injuries, casualties, substantial damage, a change in the vehicle’s status, and total losses to the funder that awarded the vehicle. For City of Phoenix vehicles, use the City’s forms and Section5310@phoenix.gov. You cannot keep a total-loss vehicle for parts after the insurer pays.

Use the current form and your agreement, and confirm incident-reporting deadlines with the City or ADOT.

Sources: ADOT FY2025 Guidebook; City of Phoenix Program Management Plan; City February 2025 disposal policy; MAG 2026 workshop.

Retention differs by funder. When programs overlap, following the longest period is the safe habit (our recommendation, not a stated rule). If a claim, litigation or audit is pending, keep everything until it is resolved. The federal baseline is generally three years (2 CFR 200.334); your funder may require longer.

Vehicle files should hold delivery documents, registration, annual inspections, insurance certificates, trip logs, pre- and post-trip inspections, driver training records, and maintenance records. The City also lists driver safety records, operating budgets and ADA/civil rights documentation.

Reports and deadlines

Milestone Progress Reports (MPRs). In the MAG / City of Phoenix program, every subrecipient files an MPR once a year for each active FTA-funded project and sends it to the City of Phoenix. The Grant Pass Through Agreement spells out the exact reporting requirements, and the City tells you if they change.

Confirm the Milestone Progress Report due date in your agreement or with Section5310@phoenix.gov.

Each MPR must include revised estimated milestone dates and/or actual completion dates for each project; a narrative description of progress; an explanation of why any date had to change; and program measures for your projects (required of Section 5310 subrecipients). Attach, when they apply: vehicle maintenance records, the log, the plan, inspection results and any disposals; current certificates of insurance naming the City as loss payee and additional insured; the most recent Single Audit results; an updated indirect cost rate; a current Title VI plan (updated every three years) and the annual Title VI form; current IRS exemption and SAM.gov status; SF-LLL lobbying disclosure forms if anything changed; change orders above $100,000; and claims or settlements at or above $100,000.

Subregional mobility managers also report their coordination work to regional stakeholders and in the City’s MPR, as appropriate. The City uses your annual vehicle inventory and vehicle data as its transit asset management information, so keep both current.

Agency safety plans. Public Transportation Agency Safety Plans under 49 U.S.C. 5329 and 49 CFR Part 673 are not required of private nonprofits or of operators that receive only Section 5310 funds. They do apply to operators that receive Section 5307 funds and to rail transit agencies in FTA’s State Safety Oversight program.

Drug and alcohol testing. FTA’s testing rule, 49 CFR Part 655, applies to recipients and subrecipients of Sections 5307, 5309, or 5311, and to their contractors. It does not apply to an agency that receives only Section 5310 funds. A 5311 subrecipient is in the FTA testing program. Drivers who hold a commercial driver’s license may still be covered by FMCSA rules in 49 CFR Part 382.

Confirm with your funder.

A drug-free workplace policy is a separate requirement and still applies.

Audit. A Single Audit by a CPA is required once you expend $1,000,000 or more in federal awards in your fiscal year (2 CFR 200.501; ADOT’s FY2025 guidebook and MAG’s 2026 materials). Older documents say $750,000. The 2024 Uniform Guidance revisions took effect October 1, 2024; the date of your award, or of an amendment that adds funds, may determine which threshold applies. ADOT audits go to the Federal Audit Clearinghouse, and a copy goes to the City when the City is your pass-through agency.

Buying things with grant money

• Under $10,000: document the decision; multiple quotes recommended.
• $10,000 to $250,000: at least three quotes and the required federal contract language.
• Over $250,000: formal bid with federal clauses.

Talk to your ADOT program manager or the City before you buy anything, and expect to report DBE data. Construction projects over $2,000 have additional Davis-Bacon requirements. A lobbying disclosure is required for awards of $100,000 or more.

Sources: ADOT FY2025 Guidebook; 2 CFR 200.501 and 200.334; City of Phoenix Program Management Plan; MAG 2026 workshop; 49 CFR 655.3.

Never sell, trade in, scrap or give away a 5310 vehicle until the funder approves in writing and releases the lien. Route the request by the vehicle’s original award, not by county: vehicles awarded through ADOT go through ADOT, and vehicles awarded through the City of Phoenix go through the City. PAG’s plan does not replace ADOT’s disposal rules for ADOT-awarded vehicles.

The federal sale-proceeds rule (now in effect)

FTA follows 2 CFR 200.313 and 49 U.S.C. 5334(h)(4)(B), as explained in Circular 5010.1F and FTA’s September 27, 2024 Federal Register notice:

• If the vehicle’s current fair market value or sale proceeds are $10,000 or less, you may retain, sell, or otherwise dispose of it with no further responsibility to FTA for a federal share of those proceeds (you still need your pass-through agency’s approval and a lien release).
• If proceeds are greater than $10,000, you keep $5,000 plus your local-share percentage of the remaining proceeds, and the remaining federal share is returned to FTA. You cannot deduct selling or handling costs from the federal share on rolling stock.

Which version of the Uniform Guidance applies can depend on the date of the award or of an amendment that adds funds. Get that answer in writing from the agency that holds the lien.

ADOT process

Complete the Vehicle Disposal Request Form with the latest mileage and your intended method of sale. Send it to your ADOT program manager and copy your regional mobility manager. Include a copy of Exhibit A, vehicle type, make, model and year, current mileage, in-service date and removal-from-service date. Attach three written quotes if you are not using an auction (online quotes are fine with a printout or screenshot). Wait for ADOT’s approval of the lien release and sale before you sell. Auction is preferred and must be an open, public process with public notice.

Sale proceeds (ADOT FY2025 Guidebook) — matches the federal rule above:

• Proceeds of $10,000 or less: you keep all of it.
• Above $10,000: you keep $5,000 plus your local-share percentage of the rest; the remainder goes to ADOT for return to FTA.
• You cannot deduct selling or handling costs from the federal share.

Confirm the current accident-proceeds rule with ADOT before you act on a casualty loss.

Trade-ins are discouraged and need ADOT’s advance approval, because the replacement would also need an ADOT lien.

Transfers before the end of useful life (ADOT)

A vehicle that has not met its minimum useful life is considered for transfer to another agency rather than sale. Reasons ADOT allows include underutilization, regional need, agency closure or end of service, and site consolidation.

Use the current Vehicle Transfer procedures in the ADOT guidebook and work with your program manager.

City of Phoenix process (MAG region)

Submit the 5310 Vehicle Disposal Request Form to Section5310@phoenix.gov as written notice of intent to retain, transfer, sell or buy out the federal interest, and copy Stephanie.Rangel@phoenix.gov. Attach repair quotes and similar documents. Vehicles obtained through ADOT go through ADOT instead.

The official form is at phoenix.gov, 5310 vehicle disposal request form. The form is addressed to the Section 5310 Program Manager, City of Phoenix Public Transit Department, 302 N. 1st Avenue, Suite 900.

After useful life, the options are: keep using the vehicle elsewhere in transit work (federal requirements still apply until it is permanently disposed of), sell or auction it, transfer it, or buy out the federal interest. The City uses the midpoint of a fair market value range for a buyout. The February 2025 policy still describes that buyout option as being for vehicles “with a value of greater than $5,000.” Because federal rules now use a $10,000 threshold, get a written answer from the City before you treat $5,000 as the controlling figure.

Sales must be an open, competitive process; selling back to the original vendor alone does not count. You may not sell below the low end of the City-approved fair market value range.

Worked example from the City (sale above $10,000): a $12,000 sale at an 80/20 original share means you keep the first $5,000 plus 20 percent of the remaining $7,000 ($1,400), or $6,400, and FTA’s share is $5,600. If the original award was 85/15, the percentages change.

The $5,000–$10,000 range in City policy. The City’s February 2025 policy says: below $5,000, no FTA approval is needed and no federal interest is owed; above $10,000, the split in the example applies. It does not spell out the range between $5,000 and $10,000, or exactly $10,000. Federal guidance now says $10,000 or less means no further FTA responsibility for a share of the proceeds. Until the City updates the policy, get a written answer from Section5310@phoenix.gov before you sell in that range or at exactly $10,000, and ask which award conditions apply.

A transfer needs a board resolution (or other appropriate legal action) from each agency, and the City updates the federal asset database after any disposition.

More City of Phoenix disposal rules (February 2025 policy)

The request must say whether it is an early disposition or useful life met, and the intended action: private sale, auction, like-kind exchange, retain and use elsewhere, transfer to another grantee, or casualty/insurance. It also needs the VIN, last mileage, condition, in-service and out-of-service dates, a useful-life calculation that counts any out-of-service period of 30 days or more, the FAIN and agreement number, original cost with federal and local shares, and fair market value if known.

Useful life is reached when the vehicle passes the minimum in either years or miles. Disposal before the end of useful life needs FTA’s written approval, requested through the City, and your letter must be addressed to the Public Transit Director.

Fair market value must be set and approved by the City before any sale. For wheelchair-accessible vehicles the City has a dealership do a desktop appraisal, and you supply a written repair quote if repairs are needed. For standard vehicles the City uses Kelley Blue Book or NADA private-party data. Public sales must be advertised, and you keep proof of the advertisement. Get the City’s written approval of the final offer before you close. Auctions and third-party dealers need a written contract that requires advance public notice of the sale.

The City’s February 2025 policy describes mailing a check payable to the City of Phoenix for any federal interest within five business days of the sale, along with the full disposition documentation and all maintenance records since your last annual report. Follow the written instructions the City gives you on your approval.

Casualty or insurance loss: insurance proceeds must go toward replacing the vehicle, and FTA keeps its same percentage interest in the replacement, unless you return the remaining federal interest (the City describes repayment through pay.gov) or do a like-kind exchange with prior FTA approval.

If you give up a vehicle before the end of its useful life, you cannot apply for vehicles for the next two grant cycles, per City and MAG policy. You may also be charged the repair and disposal costs, which come out of any local match owed to you.

Have this ready before you start the form: date of request and agency name; requested method of disposition; for each vehicle, the City/MAG vehicle type, make and model, model year, current mileage, delivery or in-service date, date removed from service, and VIN; original purchase cost with federal and local match ratios, original funding year, and original agreement number; features (bike rack, ramp or lift, farebox, under warranty), number of securement areas, number of seats and fuel type; a short description of condition; and the reason for the request. The form does not replace the other items the City’s disposal policy asks for, such as the useful-life calculation and fair market value information.

Sharing instead of disposing

MAG’s East Valley subregional mobility manager has run workshops on moving retired vehicles between member agencies through the disposal process; ask your subregional mobility manager before you sell (MAG newsletter, December 2024). MAG’s Subregional Mobility Managers page also points to vehicle-sharing resources.

Sources: ADOT FY2025 Guidebook; 2 CFR 200.313; 49 U.S.C. 5334(h)(4)(B); FTA C 5010.1F and 89 FR 79312; City of Phoenix 5310 disposals (February 2025 revision); City of Phoenix Program Management Plan.

We found no standalone grant aimed only at nonprofit vehicle maintenance or fleet-manager salaries. Preventive maintenance and mobility management paid at 80 percent under 5310 are the closest fit. The programs below are the real options we could verify.

Other sources worth a call:

• Match money. Non-DOT federal funds (Older Americans Act Title III, CSBG, TANF) and service-contract revenue can be your 5310 local match, which stretches every grant.
• Technology and cameras. MAG-region 5310 awards have included dual cameras for vehicles, and 5310 covers computers, GPS and scheduling software.
• Clean-vehicle money. Arizona’s Volkswagen settlement and the EPA DERA grants run through ADEQ and Maricopa County; the programs we found target school buses and heavy trucks, not nonprofit passenger vans, so we would not count on them.
• Free training. MAG hosts human services transportation workshops led by subregional mobility managers (driver safety, vehicle care, fleet technology, grant applications).

Sources: ADOT 5311 program page and FY2026 Rural Public Transit NOFA; FTA ICAM FY2026 NOFO; ADOT RTAP policy; PAG public notices; MAG workshops.

Start with your regional agency (MAG / City of Phoenix or ADOT), then ask your subregional or regional mobility manager. Staff change often, and official pages sometimes disagree on phone numbers, so confirm a name and number before you rely on them. The listings below reflect official pages opened on November 12, 2026.

MAG and City of Phoenix (Phoenix-Mesa-Scottsdale and Phoenix West-Goodyear-Avondale)

MAG: 302 N. First Avenue, Suite 200, Phoenix, AZ 85003, 602-254-6300. City of Phoenix Public Transit Department: 302 N. 1st Avenue, Suite 900. The EPDT Committee chair is Lindsay Post (City of Tempe) and vice chair is Tremaine Coley (City of Peoria).

MAG subregional mobility managers

(From MAG’s Subregional Mobility Managers page as of November 12, 2026. Use the “Email” links on that page if a printed address is missing.)

A 2024 MAG newsletter named Justin MacGregor (STARS) as the West Valley manager and Andrea Williams (Gompers) in the Central Valley role, so those assignments have changed.

ADOT Multimodal Planning Division

(Main 602-712-7333; E-Grants: egrants.azdot.gov; general transit email transitgroup@azdot.gov. The FY2025 guidebook listed 206 S. 17th Ave., MD 310B; the guidebook cover on a copy reviewed in November 2026 used Mail Drop 340B. Confirm the mail drop if you are sending paper.)

Official ADOT pages do not agree with each other on every phone number or on whether a person is listed only as a 5310 administrator or also as a 5311 county lead. Use email first, then confirm the phone.

Confirm insurance and vehicle contacts in your grant agreement or on ADOT’s current 5310 page. Do not rely on older guidebook staff lists.

Confirm current insurance and Single Audit submission addresses in the ADOT guidebook or your agreement.

Pima Association of Governments

(1 E. Broadway Blvd., Suite 401, Tucson, AZ 85701; info@pagregion.com; 520-792-1093)

Genine Sullivan is Transportation Mobility and Accessibility Program Manager, and ADOT lists her as PAG’s regional mobility manager, gsullivan@pagregion.com. Official sources do not agree on her direct phone (ADOT’s 5310 page lists 520-495-1093; other materials have used 520-495-1428 or 520-792-1093 ext. 4428). Use the email or PAG’s main number and confirm the extension.

Confirm current PAG staff roles with PAG before relying on names from older meeting packets.

The PAG mobility manager supports subrecipients with compliance, coordination and proactive fleet maintenance, and PAG holds coordination meetings that 5310 participants are expected to attend.

Confirm with PAG whether a specific meeting frequency is a formal program requirement.

Regional mobility managers across Arizona

Use the live table on the ADOT 5310 page, which is the current official list. Names that still appear there as of November 2026 include Zeena Gagnon (CAG and Sun Corridor MPO), Michael Lamar (Central Yavapai MPO), LaReina Reyes (MetroPlan / Flagstaff area), Felicia Mondragon (WACOG, with Bullhead City and Lake Havasu partnerships), Jessica P. Aguayo (SEAGO and Sierra Vista MPO), and Jesus R. (JR) Aguilar (Yuma MPO). NACOG is listed as Tod Morris, tmorris@nacog.org, 928-213-5236 (an older ADOT FY2025 guidebook listing named Pedro Rodriguez).

Confirm each phone and email on that page. The ADOT table has contained at least one apparent typographical error in an email address.

Sources: ADOT 5310 and 5311 program pages; ADOT FY2026 5311 NOFA; MAG EPDT page; MAG 2026 workshop; MAG Subregional Mobility Managers page; City of Phoenix Subrecipient Resources; PAG Management Committee materials (January 14, 2026).